YTI Sri Lanka Yoga Retreat Tour - Booking Terms & Conditions

Updated 24JAN 2025

Effective January 2025 the following T&C will now apply for any YTI Yoga Tour Sri Lanka  bookings, in FEB26, made by Bhutan & Beyond. These will provide our travellers with more transparency & financial security.

It is both mandatory, and your obligation as a traveller, to read these T&C carefully and to fully understand your liabilities. This is essential and for your own protection.

Our Bhutan & Beyond T&C comes in two parts. The first is the current Terms & Conditions from our parent company, MTA Travel, via their pdf link below. The second part, further below, is our own revised Terms & Conditions peculiar to Bhutan & Beyond and specifically for the YTI Sri Lanka Yoga Retreat Tour. Both sets of T&C complement each other.

Part 1: MTA Travel Booking Terms & Conditions

The MTA Travel T&C can be found on the pdf link below. 
MTA Booking Terms and Conditions

Part 2: Bhutan & Beyond – Additional Booking ‘Terms & Conditions’ for YTI Sri Lanka Yoga Retreat Tour.

It is essential you carefully read and agree to the following Booking Terms & Conditions. These form a component of the contract you enter, when making YTI Sri Lanka travel reservations with Bhutan & Beyond and our overseas partner suppliers.

It is important you are aware, and accept, that pre-planned arrangements may occasionally need to be amended at late notice due to events beyond the control of any operator involved in the provision of your travel related services.

1. Booking Form & Passport Scan: It is mandatory that you complete our on-line tour booking form and submit this in order we can hold a reservation on your behalf. At the same time, we require a quality scan of your passport photo page(regardless, if it has expired or will expire before travel) which we use to ensure we have your name details 100% correct. We appreciate you limiting each passport scan to between 1 MB & 2 MB in file size.

2. Deposits & Final Payments:  Please note all our Bhutan & Beyond (referred to as B&B) Sri Lanka land tour costs are quoted in USD and will be converted into Australian dollars, at the bank exchange IMT (International Money Transfer) rate of the day, when final payment is due.

USD = US dollars and AUD = Australian dollars. Please do NOT confuse the two!

Initial land tour deposits will be collected in Australian dollars, as quoted below.

Payment Options:
B&B accepts payment by EFT and with selected credit cards. Please note we do not accept payment by cheque or cash.

Credit Card payments do incur merchant fee surcharges as follows:
Australian Credit Cards:
MasterCard  1.15%
Visa                1.35%
Amex             1.80%

Example of calculating CC merchant fees.
Just say you pay B&B a deposit of AUD1000.00 for 2 adults. You elect to pay by MasterCard at the rate of 1.15%. Please key AUD1000 into your calculator, multiply it by 1.15 and press the % key on your calculator.  The CC merchant fee in this case is therefore AUD12.65. Please don’t press the = key!

All Overseas Credit Cards:
There is a flat merchant fee of 3% when we debit all overseas credit cards. (MasterCard, Visa or Amex). Please note under Australian law, we can only debit overseas credit cards in AUD. (Australian dollars)

Additional Deposit & Service Fee Information:

Our standard Sri Lanka land tour deposit 1#, due within 7 days of making your booking, is AUD500.00 per person.

  • Of the land tour deposit 1#, AUD250.00 per adult is non-refundable should cancellation be made for any reason. This is our Bhutan & Beyond service fee regardless of whether travel takes place or not.
  • This service fee is your total liability, to Bhutan & Beyond, for the base land tour component, prior to the second tour deposit due on 01JUN25 of AUD1250,00 pp. From that time the total liability for any cancellation will increase to AUD1500.00 pp
  • Ex-Australia airfares, along with any stopovers, will require payment subject to the airline terms & conditions.  
  • In some cases, the B&B service fee may be claimable against your travel insurance.
  • B&B requires your tour deposit within 7 days of your tour bookings being confirmed in writing.
  • Final balance of land tour costs is due no later than Wed 01 October 2025.
  • Personal bank charges incurred making payments to Bhutan & Beyond, must be borne by the traveller.
  • Cancellation of your tour reservations may occur if your final payment is not received by the due date. 
  1. Voluntary Amendments & Cancellations to Your Land Tour:
  • Deposit date 01Jun25. Land tour deposit 1# of AUD500 pp is refundable less B&B service fees as gazetted above
  • After deposit 2 is paid by 01JUN25, no land tour refund is permitted.
  • Voluntary travel amendment requests after initial booking confirmed & or airtickets issued. Airline/hotel fees as applicable, PLUS a B&B service fee of up to AUD75.00 per person.
  1. Your Health & Travel Insurance: ESSENTIAL READING PLEASE:

You are personally responsible for ensuring your general health & fitness is sufficient for your planned journey.

ADDENDUM from GO Insurance (24JAN25) to clarify key points from their Product Disclosure Statement (PDS) 

We strongly recommend you consult your personal doctor, or nearest Travel Medical Alliance (TMA) centre, at least 6 weeks before departure, for advice on vaccinations and medications. TMA can be contacted in Australia toll free on T: 1300 421142.

It is strongly recommended you purchase adequate travel insurance when you pay your tour deposit, or no later than purchasing your ex-Australia air tickets. It is essential you carefully review the insurer’s ‘Product Disclosure Statement (PDS) and it is solely your responsibility to ensure you understand the cover inclusions and exclusions for your financial security. Please forward us the front page of your certificate of travel insurance as soon as this is purchased.

B&B can assist you with your travel insurance quote and purchase, via GO Insurance. Alternatively, you are welcome to purchase travel insurance direct via a provider of your choice.

Most insurers now offer limited extra cover for COVID-19 Coronavirus related events. Please ensure you carefully review travel insurance Product Disclosure Statements (PDS) before you make your decision to purchase insurance.

Please BEWARE!
If Smartraveller (Dept of Australian Foreign Affairs & Trade) issues a ‘DO NOT TRAVEL’ advisory for your destination, or any en-route transit/stopover destination, after you have purchased a GO Insurance policy, a claim will be considered.  If you purchased a travel insurance policy after a ‘DO NOT TRAVEL’ advisory has been published, a travel insurance claim will NOT be considered.

  1. Itinerary Changes:

    South Asia can be challenging regions to travel in for a wide variety of reasons. B&B, along with our partner operators in each region, reserve the right to make necessary changes to your pre-arranged and prepaid land tour itinerary structure, where unforeseen circumstances dictate such changes. Depending on circumstances a refund may not be offered for such late changes and your travel insurance may cover for any financial loss.

  2. Airline Flight Cancellations & Delays:
    Bhutan & Beyond, and our partner ground operators, take no responsibility for airlines amending flight times at short notice and/or cancelling and/or rerouting flights for operational reasons. No responsibility can be assumed for delay, cancellation or unavailability of a flight, or for missed connections. In such an instance any additional costs must be borne by the traveller and claimed via their travel insurance.
  1. Trip Costs:
    Occasionally we reserve the right to increase prices after a trip has been quoted on, however this is only in instances beyond our control. An example of this is a foreign Government imposing higher tourism taxes before travel has been undertaken or an airline increasing fuel surcharges/airfares prior to ticketing.

Unless advised otherwise, your trip pricing does NOT include items of a personal nature such as tipping & gratuities, medications, travel insurance, telephone calls, laundry, visa charges, excess baggage charges, daily incidental expenses or drinks.

  1. Your Acceptance of Risk. 
    You acknowledge your journey to/from and through this region of South Asia comes with the usual risks of travel and, in some cases, additional risks that are associated with adventure activities and the specific nature of your chosen journey. You accept these risks and the possibility personal injury, death, property damage or loss may result from your decision to participate in such a journey.

You agree that should you be affected by any sickness, serious injury or other unforeseen circumstance, that Bhutan & Beyond, and/or any of our overseas partner operators, can arrange any urgent medical treatment or emergency evacuation as deemed necessary for your safety and that all such costs will be borne by you and/or your travel insurer.

You also agree that upon completion of our tour booking form and payment of your deposit that you release all claims of liability against Bhutan & Beyond (and all staff) and any and all of our partner operators overseas , including all their staff, for any personal injury, death , property damage, loss or inconvenience sustained by you as a result of this tour, be it a private journey or as part of a small group tour.

  1. Company Information:
    All travel referred to on this site is arranged through James Irving & Nicola Irving t/a Bhutan & Beyond.

This business is owned and operated by James Irving & Nicola Irving trading as Bhutan & Beyond ABN 17 802 191 944 under licence from MTA – Mobile Travel Agents Pty Ltd ACN 603 064 044 trading as MTA Travel & Mobile Travel Agents.
IATA number 0235190-4.
Postal Address: P.O. Box 691, Robina DC, Q 4226, Australia.
 M: +61 412416111 or +61 413598669
E: enquiries@bhutan.com.au  W: www.bhutan.com.au